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THE ADMIRALTY & COMMERCIAL COURTS GUIDE 2006

 

F  Applications
F1   Generally
F1.1  
(a)   Applications are governed by CPR Part 23 and PD 23 as modified by rule 58 and PD 58. As a result
  (i)   PD 23 Paragraphs 1 and 2.3-2.6 do not apply;
  (ii)   PD 23 Paragraphs 2.8 and 2.10 apply only if the proposed (additional)
application will not increase the time estimate already given for the hearing for which a date has been fixed; and
  (iii)   PD 23 Paragraph 3 is subject in all cases to the judge's agreeing that
the application may proceed without an application notice being served.
(b)   An adapted version of practice form N244 (application notice) has been approved for use in the Commercial Court. A copy of this practice form (Form N244(CC)) is included at the end of the Guide.
F1.2   An application for a consent order must include a draft of the proposed order signed on behalf of all parties to whom it relates: PD 58 Paragraph 14.1.
F1.3   The requirement in PD 23 Paragraph 12.1 that a draft order be supplied on disk does not apply in the Commercial Court since orders are generally drawn up by the parties: PD 58 Paragraph 14.2.
   Service
F1.4   Application notices are served by the parties, not by the court: PD 58 Paragraph 9.
   Evidence
F1.5  
(a)   Particular attention is drawn to PD 23 Paragraph 9.1 which points out that even where no specific requirement for evidence is set out in the Rules or Practice Directions the court will in practice often need to be satisfied by evidence of the facts that are relied on in support of, or in opposition to, the application.
(b)   Where convenient the written evidence relied on in support of an application may be included in the application notice, which may be lengthened for this purpose.
   Time for service of evidence
F1.6   The time allowed for the service of evidence in relation to applications is governed by PD 58 Paragraph 13.
   Hearings
F1.7  
(a)   Applications (other than arbitration applications) will be heard in public in accordance with rule 39.2, save where otherwise ordered.
(b)   With certain exceptions, arbitration applications will normally be heard in private: rule 62.10(3). See section O.
(c)   An application without notice for a freezing injunction or a search order will normally be heard in private.
F1.8   Parties should pay particular attention to PD 23 Paragraph 2.9 which warns of the need to anticipate the court's wish to review the conduct of the case and give further management directions. The parties should be ready to give the court their assistance and should be able to answer any questions that the court may ask for this purpose.
F1.9   PD 23 Paragraphs 6.1-6.5 and Paragraph 7 deal with the hearing of applications by telephone (other than an urgent application out of court hours) and the hearing of applications using video-conferencing facilities. These methods may be considered when an application needs to be made before a particular Commercial Judge who is currently on circuit. In most other cases applications are more conveniently dealt with in person.
F2   Applications without notice
F2.1   All applications should be made on notice, even if that notice has to be short, unless
 
(i)   any rule or Practice Direction provides that the application may be made without notice; or
 
(ii)   there are good reasons for making the application without notice, for example, because notice would or might defeat the object of the application.
F2.2   Where an application without notice does not involve the giving of undertakings to the court, it will normally be made and dealt with on paper, as, for example, applications for permission to serve a claim form out of the jurisdiction, and applications for an extension of time in which to serve a claim form.
F2.3   Any application for an interim injunction or similar remedy will require an oral hearing.
F2.4  
(a)   A party wishing to make an application without notice which requires an oral hearing before a judge should contact the Clerk to the Commercial Court at the earliest opportunity.
(b)   If a party wishes to make an application without notice at a time when no commercial judge is available he should apply to the Queen's Bench Judge in Chambers (see section P1.1).
F2.5   On all applications without notice it is the duty of the applicant and those representing him to make full and frank disclosure of all matters relevant to the application.
F2.6   The papers lodged for the application should include two copies of a draft of the order sought. Save in exceptional circumstances where time does not permit, all the evidence relied upon in support of the application and any other relevant documents must be lodged in advance with the Clerk to the Commercial Court. If the application is urgent, the Clerk to the Commercial Court should be informed of the fact and of the reasons for the urgency. Counsel's estimate of reading time likely to be required by the court should also be provided.
F3   Expedited applications
F3.1   The Court will expedite the hearing of an application on notice in cases of sufficient urgency and importance.
F3.2   Where a party wishes to make an expedited application a request should be made to the Clerk to the Commercial Court on notice to all other parties.
F4   Paper applications
F4.1  
(a)   Although contested applications are usually best determined at an oral hearing, some applications may be suitable for determination on paper.
(b)   Attention is drawn to the provisions of rule 23.8 and PD 23 Paragraph 11. If the applicant considers that the application is suitable for determination on paper, he should ensure before lodging the papers with the court
  (i)   that the application notice together with any supporting
evidence has been served on the respondent;
  (ii)   that the respondent has been allowed the appropriate period
of time in which to serve evidence in opposition;
  (iii)   that any evidence in reply has been served on the
respondent; and
  (iv)   that there is included in the papers
  (A)   the application without a hearing; or
  (B)   he seeks to have the application disposed of without a hearing, together with confirmation that a copy has been served on the respondent.
(c)   Only in exceptional cases will the court dispose of an application without a hearing in the absence of the respondent's consent.
F4.2  
(a)   Certain applications relating to the management of proceedings may conveniently be made in correspondence without issuing an application notice.
(b)   It must be clearly understood that such applications are not applications without notice and the applicant must therefore ensure that a copy of the letter making the application is sent to all other parties to the proceedings.
(c)   Accordingly, the following procedure should be followed when making an application of this kind:
  (i)   the applicant should first ascertain whether the application is opposed by the other parties;
  (ii)   if it is, the applicant should apply to the court by letter
stating the nature of the order which it seeks and the grounds on which the application is made;
  (iii)   a copy the letter should be sent (by fax, where possible) to
all other parties at the same time as it is sent to the court;
  (iv)   any other party wishing to make representations should do so
by letter within two days (i.e. two clear days) of the date of the applicant's letter of application. The representations should be sent (by fax, where possible) to the applicant and all other parties at the same time as they are sent to the court;
  (v)   the court will advise its decision by letter to the applicant.
The applicant must forthwith copy the court's letter to all other parties, by fax where possible.
F5   Ordinary applications
F5.1   Applications likely to require an oral hearing lasting half a day or less are regarded as "ordinary" applications.
F5.2   Ordinary applications will generally be heard on Fridays, but may be heard on other days. Where possible, the Listing Office will have regard to the availability of advocates when fixing hearing dates.
F5.3   Many ordinary applications, especially those in the non-Counsel list on Fridays, are very short indeed (e.g. applications to extend time). As in the past, it is likely that many, if not most, of such applications can be heard without evidence and on short (i.e. a few days) notice. The parties should however have in mind what is said in section F1.5(a) above.
F5.4  
(a)   The timetable for ordinary applications is set out in PD 58 Paragraph 13.1 and is as follows:
  (i)   evidence in support must be filed and served with the
application;
  (ii)   evidence in answer must be filed and served within 14 days
thereafter;
  (iii)   evidence in reply (if any) must be filed and served within 7
days thereafter.
(b)   This timetable may be abridged or extended by agreement between the parties provided that any date fixed for the hearing of the application is not affected: PD 58 Paragraph 13.4. In appropriate cases, this timetable may be abridged by the Court.
F5.5   An application bundle (see section F11) must be lodged with the Listing Office by 1 p.m. one clear day before the date fixed for the hearing. The case management bundle will also be required on the hearing; this file will be passed by the Listing Office to the judge. Only where it is essential for the court on the hearing of the ordinary application to see the full version of a statement of case that has been summarised in accordance with section C1.4 above should a copy of that statement of case be lodged for the ordinary application.
F5.6   Save in very short and simple cases, skeleton arguments must be provided by all parties. These must be lodged with the Listing Office and served on the advocates for all other parties to the application by 1 p.m. on the day before the date fixed for the hearing (i.e. the immediately preceding day) together with an estimate of the reading time likely to be required by the court. Guidelines on the preparation of skeleton arguments are set out in Part 1 of Appendix 9.
F5.7   Thus, for an application estimated for a half day or less and due to be heard on a Friday:
 
(i)   the application bundle must be lodged by 1 p.m. on Wednesday; and
 
(ii)   skeleton arguments must be lodged by 1 p.m. on Thursday. If, for reasons outside the reasonable control of the advocate a skeleton argument cannot be delivered to the Listing Office by 1pm, it should be delivered direct to the clerk of the judge listed to hear the application and in any event not later than 4pm the day before the hearing.
F5.8   The applicant should, as a matter of course, provide all other parties to the application with a copy of the application bundle at the cost of the receiving party. Further copies should be supplied on request, again at the cost of the receiving party.
F5.9   Problems with the lodging of bundles or skeleton arguments should be notified to the Clerk to the Commercial Court as far in advance as possible. If the application bundle or skeleton argument is not lodged by the time specified, the application may be stood out of the list without further warning.
F6   Heavy applications
F6.1   Applications likely to require an oral hearing lasting more than half a day are regarded as "heavy" applications.
F6.2   Heavy applications normally involve a greater volume of evidence and other documents and more extensive issues. They accordingly require a longer lead-time for preparation and exchange of evidence. Where possible the Listing Office will have regard to the availability of advocates when fixing hearing dates.
F6.3   The timetable for heavy applications is set out in PD 58 Paragraph 13.2 and is as follows:
 
(i)   evidence in support must be filed and served with the application;
 
(ii)   evidence in answer must be filed and served within 28 days thereafter;
 
(iii)   evidence in reply (if any) must be filed and served as soon as possible, and in any event within 14 days of service of the evidence in answer.
F6.4  
(a)   An application bundle (see section F11) must be lodged with the Listing Office by 4 p.m. two days (i.e. two clear days) before the date fixed for the hearing together with a reading list and an estimate for the reading time likely to be required by the court as agreed between the counsel or other advocates to appear on the application. The case management bundle will also be required on the hearing; this file will be passed by the Listing Office to the judge.
(b)   Only where it is essential for the court on the hearing of the application to see the full version of a statement of case that has been summarised in accordance with section C1.4 above should a copy of that statement of case be lodged for the application.
F6.5   Skeleton arguments must be lodged with the Listing Office and served on the advocates for all other parties to the application as follows:
 
(i)   applicant's skeleton argument (with chronology unless one is unnecessary, and with a dramatis personae if one is warranted), by 4 p.m. two days (i.e. two clear days) before the hearing;
 
(ii)   respondent's skeleton argument, by 4 p.m. one day (i.e. one clear day) before the hearing. Guidelines on the preparation of skeleton arguments are set out in Part 1 of Appendix 9.
F6.6   Thus, for an application estimated for more than half a day and due to be heard on a Thursday:
 
(i)   the application bundle and the applicant's skeleton argument must be lodged by 4 p.m. on Monday;
 
(ii)   the respondent's skeleton argument must be lodged by 4 p.m. on Tuesday.
F6.7   The applicant must, as a matter of course, provide all other parties to the application with a copy of the application bundle at the cost of the receiving party. Further copies must be supplied on request, again at the cost of the receiving party.
F6.8   Problems with the lodging of bundles or skeleton arguments should be notified to the Clerk to the Commercial Court as far in advance as possible. If the application bundle or skeleton argument is not lodged by the time specified, the application may be stood out of the list without further warning.
F7   Evidence
F7.1   Although evidence may be given by affidavit, it should generally be given by witness statement, except where PD 32 requires evidence to be given on affidavit (as, for example, in the case of an application for a freezing injunction or a search order: PD 32 Paragraph 1.4). In other cases the Court may order that evidence be given by affidavit: PD 32 Paragraph 1.4(1) and 1.6.
F7.2   Witness statements and affidavits must comply with the requirements of PD 32, save that photocopy documents should be used unless the court orders otherwise.
F7.3  
(a)   Witness statements must be verified by a statement of truth signed by the maker of the statement: rule 22.1.
(b)   At hearings other than trial an applicant may rely on the application notice itself, and a party may rely on his statement of case, if the application notice or statement of case (as the case may be) is verified by a statement of truth: rule 32.6(2).
(c)   A statement of truth in an application notice may also be signed as indicated in sections C1.8 and C1.9 above.
F7.4   Proceedings for contempt of court may be brought against a person who makes, or causes to be made, a false statement in a witness statement (or any other document verified by a statement of truth) without an honest belief in its truth: rule 32.14(1).
F8   Reading time
F8.0  
(a)   It is essential for the efficient conduct of the court's business that the parties inform the court of the reading required in order to enable the judge to dispose of the application within the time allowed for the hearing and of the time likely to be required for that purpose. Accordingly
  (i)   in the case of all heavy applications and in the case of other
applications, if any advocate considers that the time required for reading is likely to exceed two hours, each party must lodge with the Listing Office not later than 1pm two clear days before the hearing of the application a reading list with an estimate of the time likely to be required by the court for reading;
  (ii)   in the case of all other applications each party must lodge with the
Listing Office by 1pm on the day before the date fixed for the hearing of an application (ie the immediately preceding day) a reading list with an estimate of the time required to complete the reading;
  (iii)   each party's reading list should identify the material on both sides
which the court needs to read.
   (b) Failure to comply with these requirements may result in the
   adjournment of the hearing.
F9   Applications disposed of by consent
F9.1  
(a)   Consent orders may be submitted to the court in draft for approval and initialling without the need for attendance.
(b)   Two copies of the draft, one of which (or a counterpart) must be signed on behalf of all parties to whom it relates, should be lodged at the Registry. The copies should be undated. The order will be dated with the date on which the judge initials it, but that does not prevent the parties acting on their agreement immediately if they wish.
(c)   The parties should act promptly in lodging the copies at the Registry. If it is important that the orders are made by a particular date, that fact (and the reasons for it) should be notified in writing to the Registry.
F9.2   For the avoidance of doubt, this procedure is not normally available in relation to a case management conference or a pre-trial review. Whether or not the parties are agreed as between themselves on the directions that the court should be asked to consider giving at a case management conference or a pre-trial review, attendance will normally be required. See section D8.3.
F9.3   Where an order provides a time by which something is to be done the order should wherever possible state the particular date by which the thing is to be done rather than specify a period of time from a particular date or event: rule 2.9.
F10   Hearing dates, time estimates and time limits
F10.1   Dates for the hearing of applications to be attended by advocates are normally fixed after discussion with the counsel's clerks or with the solicitor concerned.
F10.2   The efficient working of the court depends on accurate estimates of the time needed for the oral hearing of an application. Over-estimating can be as wasteful as under-estimating.
F10.3   Subject to section F10.4, the Clerk to the Commercial Court will not accept or act on time estimates for the oral hearing of applications where those estimates exceed the following maxima:
 
   Application to set aside service:  4 hours
 
   Application for summary judgment:  4 hours
 
   Application to set aside or vary interim remedy:  4 hours
 
   Application to set aside or vary default judgment:  2 hours
 
   Application to amend statement of case:  1 hour
 
   Application for specific disclosure:  1 hour
 
   Application for security for costs:  1 hour
F10.4   A longer listing time will only be granted upon application in writing specifying the additional time required and giving reasons why it is required. A copy of the written application should be sent to the advocates for all other parties in the case at the same time as it is sent to the Listing Office.
F10.5  
(a)   Not later than five days before the date fixed for the hearing the applicant must provide the Listing Office with his current estimate of the time required to dispose of the application.
(b)   If at any time either party considers that there is a material risk that the hearing of the application will exceed the time currently allowed it must inform the Listing Office immediately.
F10.6  
(a)   All time estimates should be given on the assumption that the judge will have read in advance the skeleton arguments and the documents identified in the reading list. In this connection attention is drawn to section F8.
 
(b)   A time estimate for an ordinary application should allow time for judgment and consequential matters; a time estimate for a heavy application should not.
F10.7   Save in the situation referred to at section F10.8, a separate estimate must be given for each application, including any application issued after, but to be heard at the same time as, another application.
F10.8   A separate estimate need not be given for any application issued after, but to be heard at the same time as, another application where the advocate in the case certifies in writing that
 
(i)   the determination of the application first issued will necessarily determine the application issued subsequently; or
 
(ii)   the matters raised in the application issued subsequently are not contested.
F10.9   If it is found at the hearing that the time required for the hearing has been significantly underestimated, the judge hearing the application may adjourn the matter and may make any special costs orders (including orders for the immediate payment of costs and wasted costs orders) as may be appropriate.
F10.10   Failure to comply with the requirements for lodging bundles for the application will normally result in the application not being heard on the date fixed at the expense of the party in default (see further sections F5.9 and F6.8 above). An order for immediate payment of costs may be made.
F11   Application bundles
F11.1  
(a)   Bundles for use on applications may be compiled in any convenient manner but must contain the following documents (preferably in separate sections in the following order):
  (i)   a copy of the application notice;
  (ii)   a draft of the order which the applicant seeks;
  (iii)   a copy of the statements of case;
  (iv)   copies of any previous orders which are relevant to the
application;
  (v)   copies of the witness statements and affidavits filed in
support of, or in opposition to, the application, together with any exhibits.
(b)   Copies of the statements of case and of previous orders in the action should be provided in a separate section of the bundle. They should not be exhibited to witness statements.
(c)   Witness statements and affidavits previously filed in the same proceedings should be included in the bundle at a convenient location. They should not be exhibited to witness statements.
(d)   Where for the purpose of the application it is likely to be necessary for the court to read in chronological order correspondence or other documents located as exhibits to different affidavits or witness statements, copies of such documents should be filed and paged in chronological order in a separate composite bundle or bundles which should be agreed between the parties. If time does not permit agreement on the contents of the composite bundle, it is the responsibility of the applicant to prepare the composite bundle and to lodge it with the Listing Office by 4pm two clear days before the hearing in the case of heavy applications and one clear day before the hearing in the case of all other applications.
F12   Chronologies, indices and dramatis personae
F12.1   For most applications it is of assistance for the applicant to provide a chronology which should be cross-referenced to the documents. Dramatis personae are often useful as well.
F12.2   Guidelines on the preparation of chronologies and indices are set out in Part 2 of Appendix 9.
F13   Authorities
F13.1   On some applications there will be key authorities that it would be useful for the judge to read before the oral hearing of the application. Copies of these authorities should be provided with the skeleton arguments.
F13.2   It is also desirable for bundles of the authorities on which the parties wish to rely to be provided to the judge hearing the application as soon as possible after skeleton arguments have been exchanged.
F13.3   Authorities should only be cited when they contain some principle of law relevant to an issue arising on the application and where their substance is not to be found in the decision of a court of higher authority.
F14   Costs
F14.1   Costs are dealt with generally at section J13.
F14.2   Reference should be also be made to the rules governing the summary assessment of costs for shorter hearings contained in Parts 43 and 44.
F14.3   In carrying out a summary assessment of costs, the court may have regard amongst other matters to:
 
(i)   advice from a Commercial Costs Judge or from the Chief Costs Judge on costs of specialist solicitors and counsel;
 
(ii)   any survey published by the London Solicitors Litigation Association showing the average hourly expense rate for solicitors in London;
 
(iii)   any information provided to the court at its request by one or more of the specialist associations (referred to at section A4.2) on average charges by specialist solicitors and counsel.
F15   Interim injunctionsGenerally
F15.1  
(a)   Applications for interim injunctions are governed by CPR Part 25.
(b)   Applications must be made on notice in accordance with the procedure set out in CPR Part 23 unless there are good reasons for proceeding without notice.
F15.2   A party who wishes to make an application for an interim injunction must give the Clerk to the Commercial Court as much notice as possible.
F15.3  
(a)   Except when the application is so urgent that there has not been any opportunity to do so, the applicant must issue his claim form and obtain the evidence on which he wishes to rely in support of the application before making the application.
(b)   On applications of any weight, and unless the urgency means that this is not possible, the applicant should provide the court at the earliest opportunity with a skeleton argument.
(c)   An affidavit, and not a witness statement, is required on an application for a freezing injunction or a search order: PD 25 Paragraph 3.1.
   Fortification of undertakings
F15.4  
(a)   Where the applicant for an interim remedy is not able to show sufficient assets within the jurisdiction of the Court to provide substance to the undertakings given, particularly the undertaking in damages, he may be required to reinforce his undertakings by providing security.
(b)   Security will be ordered in such form as the judge decides is appropriate but may, for example, take the form of a payment into court, a bond issued by an insurance company or a first demand guarantee or standby credit issued by a first-class bank.
(c)   In an appropriate case the judge may order a payment to be made to the applicant's solicitors to be held by them as officers of the court pending further order. Sometimes the undertaking of a parent company may be acceptable.
   Form of order
F15.5   Standard forms of wording for freezing injunctions and search orders are set out in Appendix 5. The forms have been adapted for use in the Commercial Court and should be followed unless the judge hearing a particular application considers there is good reason for adopting a different form.
F15.6   A phrase indicating that an interim remedy is to remain in force until judgment or further order means that it remains in force until the delivery of a final judgment. If an interim remedy continuing after judgment is required, say until judgment has been satisfied, an application to that effect must be made (see further section K1).
F15.7   It is good practice to draft an order for an interim remedy so that it includes a proviso which permits acts which would otherwise be a breach of the order to be done with the written consent of the claimant's solicitors. This enables the parties to agree in effect to variations (or the discharge) of the order without the necessity of coming back to the court.
   Freezing injunctions
F15.8  
(a)   Freezing injunctions made on an application without notice will provide for a return date, unless the judge otherwise orders: PD 25 Paragraph 5.1(3). In the usual course, the return date given will be a Friday (unless a date for a case management conference has already been fixed, in which event the return date given will in the usual course be that date).
(b)   If, after service or notification of the injunction, one or more of the parties considers that more than 15 minutes will be required to deal with the matter on the return date the Listing Office should be informed forthwith and in any event no later than 4 p.m. on the Wednesday before the Friday fixed as the return date.
(c)   If the parties agree, the return date may be postponed to a later date on which all parties will be ready to deal with any substantive issues. In this event, an agreed form of order continuing the injunction to the postponed return date should be submitted for consideration by a judge and if the order is made in the terms submitted there will be no need for the parties to attend on the day originally fixed as the return date.
(d)   In such a case the defendant and any other interested party will continue to have liberty to apply to vary or set aside the order.
F15.9   A provision for the defendant to give notice of any application to discharge or vary the order is usually included as a matter of convenience but it is not proper to attempt to fetter the right of the defendant to apply without notice or on short notice if need be.
F15.10   As regards freezing injunctions in respect of assets outside the jurisdiction, the standard wording in relation to effects on third parties should normally incorporate wording to enable overseas branches of banks or similar institutions which have offices within the jurisdiction to comply with what they reasonably believe to be their obligations under the laws of the country where the assets are located or under the proper law of the relevant banking or other contract relating to such assets.
F15.11   Any bank or third party served with, notified of or affected by a freezing injunction may apply to the court without notice to any party for directions, or notify the court in writing without notice to any party, in the event that the order affects or may affect the position of the bank or third party under legislation, regulations or procedures aimed to prevent money laundering.
   Search orders
F15.12   Attention is drawn to the detailed requirements in respect of search orders set out in PD 25 Paragraphs 7.1-8.3. The applicant for the search order will normally be required to undertake not to inform any third party of the search order or of the case until after a specified date.
   Applications to discharge or vary freezing injunctions and search orders
F15.13   Applications to discharge or vary freezing injunctions and search orders are treated as matters of urgency for listing purposes. Those representing applicants for discharge or variation should ascertain before a date is fixed for the hearing whether, having regard to the evidence which they wish to adduce, the claimant would wish to adduce further evidence in opposition. If so, all reasonable steps must be taken by all parties to agree upon the earliest practicable date at which they can be ready for the hearing, so as to avoid the last minute need to vacate a fixed date. In cases of difficulty the matter should be referred to a judge who may be able to suggest temporary solutions pending the hearing.
F15.14   If a freezing injunction or search order is discharged on an application to discharge or vary, or on the return date, the judge will consider whether it is appropriate that he should assess damages at once and direct immediate payment by the applicant. Where the judge considers that the hearing for the assessment of damages should be postponed to a future date he will give such case management directions as may be appropriate for the assessment hearing, including, if necessary, disclosure of documents and exchange of witness statements and experts' reports. Applications under section 25 of the Civil Jurisdiction and Judgments Act 1982Acts
F15.15   A Part 8 claim form (rather than an application notice: cf. rule 25.4(2)) must be used for an application under section 25 of the Civil Jurisdiction and Judgments Act 1982 ("Interim relief in England and Wales and Northern Ireland in the absence of substantive proceedings"). The modified Part 8 procedure used in the Commercial Court is referred to at section B4 above.
F16   Security for costs
F16.1   Applications for security for costs are governed by rules 25.12-14.
F16.2   The applicable practice is set out in Appendix 16.